Privacy Policy

This policy applies to all personal information collected by Accent Tools Ltd (ATL) relating to individuals such as clients, suppliers or other third parties.

Personal information is defined in the Privacy Act 2020 (Privacy Act 2020 No 31) as information about an individual who can be identified, or whose identity could be reasonably ascertained from the information.

This policy does not apply to associate records, which are defined in the Privacy Act as records of personal information relating to the employment of an associate. Examples of personal information relating to the employment of an associate might include information about training or performance management, the associate’s emergency contact details, the associate’s hours of work or wages or the associate’s tax or superannuation affairs.

1. Collection of personal information
Personal information collected and/or maintained by Accent Tools Ltd must be relevant to the purpose for which it was sought, must be accurate, up-to-date and complete and must not intrude to an unreasonable extent upon the personal affairs of the individual to whom it relates.

Personal information must be obtained, maintained and managed fairly and with respect for the dignity of the individual to which it relates. Individuals providing information should be advised of the general purpose for which the information is sought, and how it may be used in the future.

At the same time, information supplied by individuals is expected to be, to the best of their knowledge, true and accurate.

2. Use and disclosure of personal information
Accent Tools Ltd will not use or disclose personal information about an individual for a purpose other than the purpose for which that information was collected or a secondary purpose which the individual would reasonably expect the information to be used for.

Depending on the nature of the matter, the types of bodies to whom Accent Tools Ltd may disclose personal information include the courts, the other party or parties to litigation, experts and barristers, the Office of Inland Revenue, the Registrar General and third parties involved in the completion or processing of a transaction.

In particular, Accent Tools Ltd will not sell or otherwise provide unauthorised access to personal information to anyone. All associates who have access to personal information must not discuss such information unnecessarily, or sell, show or provide it to unauthorised persons inside or outside Accent Tools Ltd.

Organisations seeking confirmation of employment or other personal information about a current or former associate are required to speak with someone within the Human Resources team.

3. Access to personal information
Associates may be provided with access to personal information for the sole purpose of performing their duties. In such cases, associates should take all appropriate security measures to protect against unauthorised access to personal information or accidental loss or damage to the same.

Access to personal information will be strictly on a “need to know” basis.

4. Correction of personal information
If an individual informs Accent Tools Ltd that personal information held by Accent Tools Ltd about the individual is not accurate, complete and up to date, Accent Tools Ltd will take reasonable steps to correct the information so that it is accurate, complete and up to date.

If for some reason Accent Tools Ltd and the individual disagree about whether the information is accurate, complete and up to date, Accent Tools Ltd will, upon request by an individual, take reasonable steps to associate with the information a statement from the individual claiming that the information is not accurate, complete or up to date.

5. Access requests from individuals
Any requests by individuals for access to personal information about them held by Accent Tools Ltd should be made in writing. An associate who receives such a written request should forward it to the HR Department immediately. Accent Tools Ltd, ANZ Updated 2023

Accent Tools Ltd will attempt to fulfil such a request within 40 calendar days except where:

  • providing access would have an unreasonable impact upon the privacy of other individuals;
  • he request for access is frivolous or vexatious;
  • the information relates to existing or anticipated legal proceedings between ATL and the individual and the information would not be accessible by their process of discovery in those proceedings;
  • providing access would prejudice ATL in relation to negotiations with the individual;
  • providing access would be unlawful;
  • denying access is required or authorised by law; or
  • providing access would be likely to prejudice an investigation of possible unlawful activity.

In circumstances where Accent Tools Ltd denies an individual access to personal information, it will provide reasons for the denial.

 

  1. Method of disposal
    All information of a private, personal or confidential nature must be disposed of in a manner that ensures the privacy of the individual to whom it relates. Destruction will usually be by means of shredding and / or deletion from Accent Tools Ltd’s systems.